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Revised 10/18/07
The following statement of guidelines reflects the normal sales/pricing
response of Pacer Stacktrain to rate issues. However, Pacer Stacktrain
remains flexible in its ability to respond to any commercial opportunity
or risk; Pacer Stacktrain may, and will, deviate from these guidelines
at any time to take full advantage of business opportunities or in
response to competitive threats on existing business or otherwise in
its discretion. It is the intent of Pacer Stacktrain to fully support
those beneficial owner shippers and contract holders that demonstrate
a willingness to work with Pacer Stacktrain on business growth that
promotes the long term economic viability and competitiveness of Pacer
Stacktrain, its customers and partners.
- Special Quotations (PSQ's)
- Purpose. The basis for retail quotations should be the FAK
rate levels contained in the Pacer Stacktrain rate circular.
Pacer Stacktrain
will consider issuance of a PSQ, provided that substantive, competitive
justification is submitted.
Pacer Stacktrain reserves the right to negotiate PSQ levels,
terms and conditions directly with the beneficial owner. Upon
conclusion, Pacer Stacktrain may recommend a contract holder(s)
to the beneficial owner for movement of the traffic on the Pacer
Stacktrain network.
- Term (30/60-Day Rule). As a general rule, PSQ's will be issued
for an initial 60-day term and will continue in effect for subsequent
60-day periods, contingent upon continued usage at volume levels
acceptable to Pacer Stacktrain (although a PSQ is subject to
adjustments; see Section 1.E below). However, if no activity
should occur during the initial 30-day period (or any subsequent
30-day period) after the issuance of the PSQ, requests for a
PSQ from other contract holders for the same beneficial owners
will be considered.
Should no activity occur during the initial 60-day term (or
a subsequent 60-day period), the PSQ will automatically expire
unless reasonable justification for extension is provided by
the contract holder and accepted by Pacer Stacktrain prior
to the expiration date. Should a PSQ subsequently be issued
or revised, based upon the conditions outlined in this Section
1.B. (30/60-day rule), the rate level may differ from that
originally offered.
Possible exceptions to these general rules are:
- "Spot" quotations, which are issued for a period of less than
60 days and/or carry a fixed expiration date.
- PSQs covering seasonal traffic movements, which will experience a period
of inactivity greater than 60 days. Pacer Stacktrain will attempt to accommodate
seasonality provided it is made known at the time of PSQ issuance.
- PSQ is cancelled pursuant to instructions by the beneficial
owner (Section 2).
- Simultaneous Requests. Frequently, Pacer Stacktrain receives
a PSQ request for new business opportunities from more than one
contract holder within a short time frame. Provided that each
such request contains the appropriate justification, all requests
received within five (5) working days of the initial inquiry
will be considered simultaneous. When this condition exists,
Pacer Stacktrain will consider the issuance of a PSQ to one or
more requesting contract holders. Based upon competitive justification,
rate levels may differ between contract holders.
- Minimal Use Provision. As more fully described in Section
2 herein, the basic policy of Pacer Stacktrain is to respect
the initiative demonstrated by the contract holder(s) originally
converting the traffic to Pacer Stacktrain (the "Incumbent").
However, after the expiration of the initial 30/60-day term (Section
1.B.), Pacer Stacktrain reserves the right to pursue the beneficial
owners' traffic with other contract holder(s) other than the
Incumbent under the following circumstances:
- An unexplained significant variance exists between the original volume
estimate submitted in the PSQ request and the current volume
of traffic being tendered to the Pacer Stacktrain. The basis
for this measurement will be the Pacer Stacktrain revenue accounting system
(RAS).
Pacer Stacktrain
will monitor minimal usage every thirty (30) days. Pacer Stacktrain
reserves the right to contact the beneficial owner for verification
of the volume
being tendered to the contract holder.
- It can be demonstrated that a substantial percentage of the volume
continues to move adverse (rail or highway) to Pacer Stacktrain
in the subject traffic lane(s). Pacer Stacktrain reserves the
right to contact
the beneficial owner for verification of adverse movement(s).
- Pacer Stacktrain will likewise consider the following in determining
whether or not to extend pricing to a replacement contract holder:
- The participation of Pacer Stacktrain as a percentage of the overall
traffic volume moving via the Incumbent in the subject traffic lane(s).
- The associated equipment demands of the beneficial owner and the
present and historical performance of Pacer Stacktrain in
meeting customer requirements
In these situations, Pacer Stacktrain will not necessarily extend the
rate presently in effect for the Incumbent, but rather will base the
rate offering on the competitive justification provided by the requesting
contract holder(s), including the Incumbent.
- PSQ Adjustment. Unless otherwise mutually agreed to in
writing, it should not be assumed that a PSQ rate will automatically
continue in effect without adjustment until the current expiration
date. Pacer Stacktrain reserves the right to adjust (or cancel)
any PSQ on five (5) days written notice. All PSQ's will be subject
to general and selective rate increase applications, including
fuel surcharge (FSC) provisions.
- Confidentiality. PSQs established for contract holder(s) will
remain confidential during the period of time in which the PSQ
is active, according to Pacer Stacktrain’s practice. This
will include rate levels, volumes, identity of beneficial owners
and other information furnished through the PSQ request process.
Upon expiration, or non-use, Pacer Stacktrain will entertain
PSQ requests from any contract holder(s) and may enter into direct
negotiations with the beneficial owner(s) to secure traffic for
transportation on the Pacer Stacktrain network.
- Requests to extend existing PSQ to a new contract holder
- Basic Guidelines (participation/replacement). It is the
position of Pacer Stacktrain that the initiative shown by the
Incumbent(s) in justifying the issuance of a PSQ, and thereby
obtaining traffic, should be respected. Nonetheless, Pacer Stacktrain
recognizes that extenuating circumstances may exist where an
exception to the basic guidelines is warranted. It is reasonable
to assume that these situations may require a direct dialogue
with the beneficial owner, and Pacer Stacktrain reserves the
right to initiate such dialogue under these circumstances.
Should it subsequently be determined in Pacer Stacktrain’s
discretion that issuance of a PSQ to another contract holder
may be warranted, Pacer Stacktrain will entertain such requests
upon presentation to Pacer Stacktrain of "Participation
Letters" from both the contract holder and the beneficial
owner or a "Replacement Letter" from the beneficial
owner. However, Pacer Stacktrain reserves the right to accept
or decline either of the two requests. The number of contract
holders allowed to participate in any individual PSQ will be
at the sole discretion of Pacer Stacktrain. PSQ rate levels may
vary between contract holders.
Pacer Stacktrain will endeavor to respond to a request for "participation" or "replacement" within
ten (10) working days after receipt.
- The Participation Letter must contain the following information.
Complete justification for a participation request must include
the level of new business (incremental volume) that Pacer Stacktrain
can expect if the request is approved. In addition, a PSQ request
with complete competitive justification and requested rate level(s)
must accompany the Participation Letter from the contract holder.
A replacement condition will be considered by Pacer Stacktrain
upon written instructions from the beneficial owner. The replacement
letter must name the Incumbent contract holder(s) being replaced.
When a replacement/participation request has been granted, upon
Pacer Stacktrain acceptance, replacement/ participation will
be made with the understanding that the new contract holder will
continue to route the beneficial owner's traffic via Pacer Stacktrain
at or above the volume levels committed to (in case of participation)
or enjoyed by (in case of replacement) Pacer Stacktrain prior
to either condition.
Failure to maintain such volume will influence future replacement/participation
decisions. In addition, if any contract holder(s) whose replacement
or participation request has been granted subsequently diverts
the relevant traffic to a competitor or threatens conditions,
resulting in a reduction in the applicable PSQ rate or the
loss of business on Pacer Stacktrain, the contract holder(s)
will be subject to the following penalties:
- In the case of lost business, the penalty shall be
$50.00 per revenue load lost as a result of the action.
- In the case of a reduction in the PSQ rate, the penalty
shall be the dollar amount of the reduction in the PSQ
multiplied times the number of loads moved during the preceding
twelve months.
At Pacer Stacktrain’s discretion these penalties may be invoiced directly to the contract holder at the time of the occurrence or deducted from any payable that Pacer Stacktrain may owe the contract holder involved.
As a general rule, Pacer Stacktrain will not entertain replacement/participation
requests for a minimum of thirty (30) days after the effective date of
any PSQ.
Subsequent to confirming discussions with the beneficial owner, Pacer Stacktrain
will advise the Incumbent that a replacement request has been made. Pacer
Stacktrain is not obligated to notify Incumbent(s) when a participation
condition exists.
- Bid Package - General Application
Basic Guidelines. Pacer Stacktrain believes that it can offer the
most satisfactory overall commercial package in the context of a
letter of agreement (Section 4), or individually negotiated terms
and conditions with selected contract holders and the beneficial
owner.
The general philosophy of Pacer Stacktrain is to protect the Incumbent
provided Pacer Stacktrain is the primary carrier in the lane(s) being
bid. In this regard, Pacer Stacktrain will review bid packages and
may or may not participate based on the opportunities that the individual
bid may present. Should Pacer Stacktrain choose to participate, rates
will be offered with the following stipulations:
- Pacer Stacktrain may limit the number of contract holders
who will be offered pricing.
- Pacer Stacktrain reserves the right
to contact and/or negotiate directly with the beneficial owner.
- Should
Pacer Stacktrain choose to offer pricing, the rates will not
be published or valid for movement until the provisions
of the next sentence (#4) are met.
- Pacer Stacktrain will
require a written confirmation or award letter from the beneficial
owner stating the contract
holder(s)
who has (have) been awarded the business. At this time,
the rates will be published and available for the named contract
holder(s)
only.
- Should no award letter be received, the rates will
expire (or may be subject to change by Pacer Stacktrain in
its discretion) after 60 days.
- Letter of Agreement Basic Guidelines. Pacer Stacktrain views letters
of agreement (LOA) as the most satisfactory and effective means by
which to secure committed incremental business and to offer participating
parties individually negotiated terms and conditions.
While it is recognized that a beneficial owner frequently uses
the services of more than one contract holder on the entirety
of its business, Pacer Stacktrain encourages the use of a single
contract holder in a given actual origin/destination pair for
the same beneficial owner in the context of a LOA. However, this
would not preclude multiple contract holders from participating
upon request from the beneficial owner. Pacer Stacktrain will
limit participation to a maximum of three (3) contract holders
on any given LOA, and then only before the initial signing of
the original LOA.
Letters of agreement will be entertained only when Pacer Stacktrain
is directly involved with the contract holder and the beneficial
owner during the negotiation of the rate, service and equipment
terms and conditions. If more than one contract holder is involved,
Pacer Stacktrain may negotiate directly with the beneficial owner.
- U.S. Government Movements (Exceptions). The provisions of the
domestic pricing policy as outlined herein will not apply to the
application or issuance of PSQ's on U.S. Government controlled cargo
moving on the Pacer Stacktrain network.
This exception is in response to the unique nature in which the U.S.
Government agencies award traffic movements under their routing control.
In this regard, Pacer Stacktrain reserves the right to issue pricing
on this segment of business in any fashion necessary to maximize
participation and comply with U.S. Government procurement policies.
- Mexico / Texas Gateway (Exception). The provisions of the domestic
pricing policy, as outlined herein, will not apply to the application
or issuance of PSQ's on traffic destined to or from Mexico or interchanged
through a Texas Gateway (e.g. Laredo, etc.). In this regard, Pacer
Stacktrain reserves the right to issue pricing, or enter into letter
of agreement (LOA), on this segment of business in any fashion necessary
to maximize business growth.

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